JANUARY 24, 2008
2:00 PM

Board Member(s) Present:

  • Michael Fry, President
  • Carl Brooks, Vice President
  • Ed Cleveland, Secretary
  • Richard Moore, Treasurer
  • Nancy Aprile, Director
  • Ray Shaffer, Director

 

Board Member Absent:

  • Richard Sparks, Director

Also Present:

  • Mike Walker, General Manager
  • Kelly McGalliard, Operations Manager

 

CALL TO ORDER

Mike Fry called the meeting to order at 2:00 PM in the PGA WEST Residential Association Customer Service Center Meeting Room.

MINUTES FOR PREVIOUS MEETINGS

Approve & Waive Reading of Minutes – Board of Directors’ Meeting of 12/06/07 Nancy Aprile made a motion to approve and waive the reading of the minutes from the Board of Directors’ Meeting of 12/06/07.  Seconded by Ray Shaffer; passed unanimously. 

 

Approve & Waive Reading of Minutes – Executive Session of 12/06/07 – Carl Brooks made a motion to approve and waive the reading of the minutes from the Executive Session of 12/06/07.  Seconded by Richard Moore; passed unanimously.

 

OPEN FORUM

Bob Pantanella, Director of Community Services was present and provided a brief gate and patrol report.

 

FINANCIAL

  • Operating Fund Financial Statement as of 11/30/07 – Richard Moore made a motion to accept the Operating Fund Financial Statement as presented.  Seconded by Carl Brooks; passed unanimously.
  • Accounts Receivable Summary as of 12/15/07 –Nancy Aprile made a motion to accept the Accounts Receivable Summary as presented.  Seconded by Carl Brooks; passed unanimously.
  • Assessment Collection Report Summary as of 01/24/08 (Handout) – Richard Moore made a motion, to accept the Assessment Collection Report Summary as presented.  Brief discussion ensued noting that the delinquency rate is escalating, with the receivable balance at 01/24/08 $94,847.  The motion was then seconded by Ed Cleveland; passed unanimously.

 

    • A. Request to Approve Recording of Delinquent Assessment Lien - Mike Fry presented account numbers to authorize Peters & Freedman to proceed with recording a notice of Delinquent Assessment Lien.  They were read in the following order:

      • P100-0070303402
      P100-0070817102

      Ray Shaffer made a motion to authorize Peters and Freedman to Record Notices of Delinquent Assessment Liens for the accounts as noted above.  Seconded by Carl Brooks; passed unanimously.
  • Reconstruction Fund Financial Statement as of 11/30/07 – Ray Shaffer made a motion to accept the Reconstruction Fund Financial Statement as presented.  Seconded by Nancy Aprile; passed unanimously. 

 

OLD BUSINESS

Adoption of the slate of candidates for the 2008 Board of Directors Election - Carl Brooks, Nominating Committee Chair, confirmed that Mike Fry, Richard Moore and Ed Cleveland will stand for re-election and that Russ Long will also run for the 2008 Board of Directors.   Nancy Clark, homeowner, expressed interest in running for the Board; however as of January 24, 2008, she has not submitted her Bio and technically missed the January 8, 2008 cutoff date for candidates to appear on the ballot.  In the interest of having additional candidates, it was decided that Carl Brooks will contact Nancy Clark and offer one last opportunity to run for the Board, but that the election material will go to the printer on or before January 31, 2008.

 

Nancy Aprile made a motion to accept the slate of candidates as stated, with the caveat that Nancy Clark may be added to the list prior to January 31, 2008.  Seconded by Carl Brooks; passed unanimously.

 

NEW BUSINESS

Letter Dated 12/20/2007 from Peters and Freedman regarding an increase in legal fees was discussed.  Mike Fry informed the Board that he had spoken to David Peters regarding his opinion that PGA WEST Residential Association, as a long term client of Peters and Freedman should have been notified verbally of the proposed increases, as opposed to via an impersonal letter addressed Dear Client…  Kelly McGalliard informed the Board that the rates for Collection Services as stated on page 30 of the Board packet are insignificant; due to the fact that PGA WEST Residential Association does not pay for Collections and that any fees collected for Collection Services are from the delinquent Owner.  Ed Cleveland made a motion to accept the rate increases as presented.  Seconded by Nancy Aprile; passed unanimously.

 

Bulk Service Proposals – TIME WARNER – Mike Walker reviewed TIME WARNER’S proposal to engage the Association in a five year contract as well as a one year contract.  The Board discussed the disadvantage of entering into a five year contract as it eliminates the opportunity for competition; therefore it was decided that PGA WEST Residential Association, Inc. should continue status quo for 2008 with the one year renewal contract at a rate of $28.14 per unit per month. 

 

Because the agreement is already in place no action is necessary; none taken.

The Board considered Mr. Jack Rainaldi’s letter requesting a delay in remitting Association assessments until such time that five Laurels are sold.  Richard Moore made a motion to deny Mr. Rainaldi’s request to postpone remitting assessments.  Assessments for all nine Laurels units within PGA WEST Residential Association shall be due and payable on the first of the month following the first Laurels escrow to close.  Seconded by Ed Cleveland; passed unanimously.

Mike Fry stated that the next Board of Directors meeting will be held on Saturday, March 8 2008 at 8:00 AM.

 

Carl Brooks made a motion to adjourn the meeting at 2:40PM.  Seconded by Ray Shaffer;passed unanimously.

  

 

EXECUTIVE SESSION

 

An Executive Session was conducted immediately following the Board of Directors’ Meeting with the Board of Directors’, General Manager, and Operations Manager. Legal issues were discussed.

Respectfully submitted,

 

 

Ed Cleveland, Secretary
PGA WEST Residential Association, Inc.
Board of Directors

 

 

 

Board of Directors’ Meeting