Copyright © 2010. PGA West Residential Association, Inc.
NOVEMBER 6, 2008
1:00 PM
Also Present:
Absent:
Carl Brooks called the meeting to order at 1:00 PM in the PGA WEST Residential Association Customer Service Center Meeting Room.
Approve & Waive Reading of Minutes – Board of Directors’ Meeting of 9/11/08 – Richard Moore made a motion to approve and waive the reading of the minutes from the Board of Directors’ Meeting of 9/11/08. Seconded by Russ Long; passed unanimously.
Approve & Waive Reading of Minutes – Executive Session of 9/11/08 – Richard Moore made a motion to approve and waive the reading of the minutes from the Executive Session of 9/11/08. Seconded by Russ Long; passed unanimously.
Approve & Waive Reading of Minutes – Special Meeting of 10/6/08 – Richard Moore made a motion to approve and waive the reading of the minutes from the Special Meeting of 10/6/08. Seconded by Russ Long; passed unanimously.
OPEN FORUM
Gordon Strazzo of 54-203 Shoal Creek, addressed the water conservation issue. He would like to see more desertscape in the common areas.
Peter Blair of 80-613 Oak Tree, addressed the speed limit within PGA West Residential I. Mr. Blair stated he can walk faster than 20 mph and the maximum speed on golf carts is 25 mph. He has witnessed vehicles traveling at 40 mph and he said 95% of cars are breaking the speed limit. Mr. Blair is 73 years old and he has never had a speeding ticket. He thinks that by having the speed limit at 20 it makes it an entrapment for innocent drivers. He stated the speed limit should be 30 mph in some places.
Robert Mott of 54-252 Oak Tree, addressed the pool and spa heating. Mr. Mott stated that he and his wife purchased their unit because it is right next to pool 7A. Mr. Mott asked what was the board’s reasoning for not having a special assessment to keep all pools up and running, and what does the board expect for 2009, are they going to continue to cut services?
Carl Brooks responded to Mr. Mott’s concerns, stating that effective November 7, 2008 thirty six pools and all spas will be heated through January 1, 2009, at which time all fifty four pools and spas will be heated.
John Gasper of 80-567 Oak Tree, stated he has lived in PGA West for 22 years. He lives next to pool 10A and swims every day. He’s pleased to have the pools turned back on and thanked the Board for their financial management.
Alan Jahns of 54-900 Riviera, told the board they do a great job. Whenever he calls in with an issue, it gets taken care of within a couple days and he thinks that is great. Mr. Jahns stated he is in favor of the speed limit at 20 mph.
OLD BUSINESS
Revisit Lake Cahuilla Races Agreement – Richard Moore made a motion to rescind authorization for the payment that was approved at the September 11, 2008 board meeting. Seconded by Russ Long; passed unanimously.
T-Bassco Proposal and Contract – Richard Moore made a motion to approve the proposal and contract from T-Bassco to perform repairs to Lake SRP3. Seconded by Russ Long; passed unanimously.
Valley Pools Proposal Regarding Virginia Graeme Baker Compliance – Richard Sparks made a motion to authorize management to spend up to $80,000 to have Valley Pools install drain covers and other work as necessary to bring the association into compliance with the Virginia Graeme Baker Law. Seconded by Russ Long; passed unanimously.
Proposed RV Access Agreement – Richard Moore made a motion to approve the RV access agreement with provided disclaimer and definition of a “truck”. Seconded by Richard Sparks; passed unanimously.
Amended Resolution to Borrow Funds From Reconstruction – Richard Moore made a motion to approve the amended resolution that the Board resolve to temporarily borrow from the Reconstruction Account monies to fund the prepayment of 2008-2009 Earthquake and Master Policy Insurance, with the stipulation that the money will be repaid from assessment revenue within twelve months. Seconded by Russ Long; passed unanimously.
The Board accepted Mike Fry’s letter of resignation.
Carl Brooks made a motion to appoint Richard Moore to serve as President of the Board of Directors Seconded by Russ Long; passed unanimously.
Richard Moore made a motion to appoint Russ Long to serve as Treasurer of the Board of Directors. Seconded by Ray Shaffer; passed unanimously.
Richard Moore made a motion to appoint David Sari to fill the vacant position on the Board of Directors. Seconded by Russ Long; passed unanimously.
Letter of October 13, 2008 – PGA West Golf Maintenance Request To Use Electricity From Pool Sites for Scoreboards (Bob Hope) – Richard Moore made a motion to approve the request from PGA West Golf Maintenance to use electricity from pool sites for Bob Hope scoreboards, providing that liability is properly assumed by the Bob Hope Classic and the cost for the hookup is provided.
Seconded by Richard Sparks; passed unanimously.
Brabo, Carlsen & O’Brien 2008 Annual Audit Proposal – Ray Shaffer made a motion to approve the proposal as submitted by Brabo, Carlsen & O’Brien in the amount of $9,000, for the audit and preparation of the year-end 2008 Financial Statements and Federal and State tax returns. Seconded by Richard Sparks; passed unanimously.
Adopt 2009 Budget – Ray Shaffer made a motion to accept the proposed 2009 budget. Seconded by Richard Sparks; passed unanimously.
Set Date for Annual Meeting – The Annual Meeting is scheduled for Saturday, March 14, 2009 at 8:00 AM.
The Board of Directors’ Meeting Schedule for 2009:
Board of Directors’ meetings will be conducted at 2:00 PM in the PGA WEST Residential Association Customer Service Center Meeting Room.
Carl Brooks appointed Richard Moore to serve as Nominating Committee Chair.
Architectural Guidelines and Specifications Regarding Awnings/Shades – The Board was instructed to review the new specifications and submit all questions and comments to Kelly McGalliard, Mike Walker, Richard Moore or Steve Herthel by Friday, November 14, 2008.
Richard Sparks made a motion to adjourn the meeting at 2:25 PM. Seconded by Nancy Aprile;
passed unanimously.
EXECUTIVE SESSION
An Executive Session was conducted immediately following the Board of Directors’ Meeting with the Board of Directors and Operations Manager.
Respectfully submitted,
Nancy Aprile, Secretary
PGA WEST Residential Association, Inc. Board of Directors
Board of Directors’ Meeting